If your business is growing, buying or renting office space might seem like a rite of passage, but you may find that it’s unnecessary. In fact, in this day and age, you don’t even need a home office.
The way in which businesses are run is changing. You can now pretty much run a business from any location including while driving and even when on the toilet seat. This can be great for those of us with hectic work schedules that may involve constantly being on the move.
As well as being able to work from any location and make better use of your time, not having an office could save you a lot of money. Renting office space comes with many costs including energy bills, furnishings, insurance, council tax, cleaning, maintenance and the rent itself. This means more profit for you.
But just how do you manage a business without an office? To make it all possible, you may need to embrace the latest tech. Here are just a few ways to thrive without an office.
Go paperless – and get on the cloud
When it comes to storing paper files, you need an office. The solution to this is to do away with paper and convert entirely to digital files. Nowadays everything from invoices to bank statements can be received digitally, so there’s no need to stick with paper.
Embracing the cloud is the next step. Storing files on the cloud allows them to be stored in a remote server – these files can then be accessed from any one of your devices from any location. Many people have security reservations about the cloud, but in fact, it can offer many security benefits compared to storing files on a local server or hard-drive. Putting your data on the cloud is much like putting your money in a bank – it’s heavily guarded by security far beyond that of your PC and you can be certain that your data will be safe if your devices are stolen or destroyed.
Take advantage of mobile technology
If you still do all your work on your PC, it could be time to upgrade to other more portable devices. The most obvious is a laptop, which can give you most of the power of a PC and the ergonomics of a PC keyboard, with the added bonus of being able to take it with you wherever you go.
Of course, you still do need to sit down to use a laptop, which is where a tablet could also come in handy. If you’re doing physical work, a tablet could be easier to access than a laptop, although not as easy to type with.
Then, of course, there’s your smartphone, which can come in handy for doing everything from accepting work calls to receiving emails to managing social media. This guide Calling All Managers: It’s Time To Consider Business Mobiles delves deeper into how to use a mobile phone for business. It’s worth having a separate work and personal phone so that you can keep your business life and personal life divided.
There are lots of other forms of mobile technology that you can adopt. For instance, if you’ve got a modern car, you can link it up with your phone to receive and make phone calls through your car stereo. Small accessories such as a portable charger and portable router can meanwhile ensure that you’ve always got power and internet connection wherever you go.
Hire employees remotely
What if you want to hire employees? Surely you need an office to do this? Not necessarily.
Many companies are now hiring remote workforces. Your employees are able to work for you from any location in the world. Using various technologies you can keep up constant communication with them – this could include phone calls, instant messaging, emails and videoconferencing. You can meanwhile share files using the cloud and even monitor work.
There are lots of perks to hiring employees remotely. As an employer, you could save a lot of money on office supplies. Employees meanwhile can save money on commuting and enjoy a better life-work balance. To add to this, you could get more productivity out of remote workers.
Choose creative places for meetings
An office can provide a useful place to host meetings. However, there are so many other environments that you can use as a meeting space.
Coffee bars are a popular place for hosting meetings. There’s also the option of libraries. Then there’s co-working spaces and other offices, where you can sometimes hire conference halls and meeting space for more important private meetings.
You may not even need to physically meet. Videoconferencing is a popular way to conduct meetings long-distance – you can still talk face-to-face without any party having to travel.
Outsource a virtual postal address
While a lot of physical mail can be digitised, there may still be some letters and parcels that you need to receive at an address. Without an office, you won’t have an address for this stuff to be sent to. You can use your home address – but what if you don’t want to give out your home address to clients.
A virtual postal address is the answer. These are real addresses that you can outsource off of other companies so that you can receive physical mail. This can then be forwarded to you wherever you are without mailers ever having to know that address.
The pros of office space
It would be unfair to suggest that there aren’t any pros to office space. An office gives you a private space to concentrate and could help some people to more easily separate their business and work-life by offering a set place to work. If you don’t need to be on the go, it could be better suited.
However, for many modern business owners that are often on the go, doing away with an office could be more practical.
Thanks for stopping by today, I hope you’ve enjoyed this post.
*This is a collaborative post